{"id":801,"date":"2024-07-15T20:35:18","date_gmt":"2024-07-16T00:35:18","guid":{"rendered":"https:\/\/dev-tech-impact-guides.pantheonsite.io\/grants-management-systems\/?page_id=801"},"modified":"2024-07-15T20:35:18","modified_gmt":"2024-07-16T00:35:18","slug":"what-do-systems-cost","status":"publish","type":"page","link":"https:\/\/guides.techimpact.org\/grants-management-systems\/what-do-systems-cost\/","title":{"rendered":"What Do Systems Cost?"},"content":{"rendered":"<h4><b><span data-contrast=\"auto\">What do These Systems Cost?<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/h4>\n<p><span data-contrast=\"auto\">Prices for grants management systems vary widely, but costs can generally be categorized into the following buckets:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\u2022\" data-font=\"Calibri\" data-listid=\"4\" data-list-defn-props=\"{&quot;335551671&quot;:0,&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u2022&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"0\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Yearly Fees:<\/span><\/b><span data-contrast=\"auto\"> Most systems charge an annual fee that is often scaled to usage. It\u2019s likely to be based on some combination of the total number of system users, how many grants applications you accept, how many documents you store, and how many programs with separate system processes you run. A few systems define this yearly fee based on the amount of assets you are administrating within the system rather than your actual system use.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\u2022\" data-font=\"Calibri\" data-listid=\"4\" data-list-defn-props=\"{&quot;335551671&quot;:0,&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u2022&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Add-Ons:<\/span><\/b><span data-contrast=\"auto\"> Many systems offer an <\/span><i><span data-contrast=\"auto\">\u00e0 la carte<\/span><\/i><span data-contrast=\"auto\"> menu of optional modules that can substantially affect the license cost.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\u2022\" data-font=\"Calibri\" data-listid=\"4\" data-list-defn-props=\"{&quot;335551671&quot;:0,&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u2022&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Setup and Configuration Costs:<\/span><\/b><span data-contrast=\"auto\"> Most vendors charge setup and configuration fees for your initial system implementation. Some vendors\u2019 pricing structures are simple, charging specific fees for analyzing and documenting your system requirements, customization, online application building, report creation, and data migration.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\u2022\" data-font=\"Calibri\" data-listid=\"4\" data-list-defn-props=\"{&quot;335551671&quot;:0,&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u2022&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Maintenance and Support Packages: <\/span><\/b><span data-contrast=\"auto\">While most implementations include some level of introductory training for staff and basic support, some systems also add on an annual \u201cmaintenance\u201d fee to cover enhanced support.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\u2022\" data-font=\"Calibri\" data-listid=\"4\" data-list-defn-props=\"{&quot;335551671&quot;:0,&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Calibri&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\u2022&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"4\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Training Packages:<\/span><\/b><span data-contrast=\"auto\"> Similar to the enhanced support packages, some vendors offer extended training packages that can help orient new staff to the system after the initial implementation and teach \u201csuper users\u201d how to make the most of their system. These trainings are delivered in a multitude of ways, from on-site sessions to online video libraries to webinars.<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Whether you pay the vendor, hire a consultant, or choose to tackle setup or installation yourself, there\u2019s often a lot of work to do. Data migration in particular is a time-consuming and often underestimated task.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">The comparison charts in the next section include vendor-provided price estimates for yearly subscription fees for each system, roughly broken down into small, medium, and large foundations. Individual system profiles also provide details about vendor pricing models for yearly subscription fees as well as some information about how implementation costs are calculated by each vendor.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>What do These Systems Cost?\u00a0 Prices for grants management systems vary widely, but costs can generally be categorized into the following buckets:\u00a0\u00a0 Yearly Fees: Most systems charge an annual fee that is often scaled to usage. It\u2019s likely to be &hellip; <a href=\"https:\/\/guides.techimpact.org\/grants-management-systems\/what-do-systems-cost\/\">Read more<\/a><\/p>\n","protected":false},"author":67,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"wp_popup_display_lightbox":0,"wp_popup_suppress":"","wp_popup_trigger":"","wp_popup_trigger_amount":0,"wp_popup_disable_on_mobile":false,"footnotes":""},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>What Do Systems Cost? - A Consumers Guide to Grants Management Systems<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/dev-tech-impact-guides.pantheonsite.io\/grants-management-systems\/what-do-systems-cost\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"What Do Systems Cost? - A Consumers Guide to Grants Management Systems\" \/>\n<meta property=\"og:description\" content=\"What do These Systems Cost?\u00a0 Prices for grants management systems vary widely, but costs can generally be categorized into the following buckets:\u00a0\u00a0 Yearly Fees: Most systems charge an annual fee that is often scaled to usage. 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